Approval request template, HTML and Handlebars
Ask an approver to review a purchase order or expense above their limit, with the key facts and one clear button.
Free to copy. Send it from your app with POST /v1/emails/send and the slug approval-request.
Template source
<table role="presentation" width="100%" cellpadding="0" cellspacing="0" style="background:#f4f3ef;">
<tr>
<td align="center" style="padding:32px 16px;">
<table role="presentation" width="600" cellpadding="0" cellspacing="0" style="max-width:600px;width:100%;background:#ffffff;border-radius:12px;">
<tr>
<td style="padding:40px;font-family:Arial,Helvetica,sans-serif;color:#17181c;">
<p style="margin:0 0 24px;font-size:14px;font-weight:bold;">{{company.name}}</p>
<h1 style="margin:0 0 16px;font-size:22px;">Approval needed: PO {{po.number}}</h1>
<p style="margin:0 0 20px;font-size:15px;line-height:24px;">{{requester}} raised a purchase order above your approval limit.</p>
<table role="presentation" width="100%" style="font-size:14px;margin:0 0 24px;">
<tr><td style="padding:8px 0;color:#5a5c63;">Vendor</td><td align="right">{{po.vendor}}</td></tr>
<tr><td style="padding:8px 0;color:#5a5c63;">Amount</td><td align="right">{{formatCurrency po.amount "INR"}}</td></tr>
</table>
<a href="{{approve_url}}" style="display:inline-block;background:#2f43c4;color:#ffffff;text-decoration:none;font-size:15px;padding:12px 20px;border-radius:8px;">Review and Approve</a>
<p style="margin:32px 0 0;padding-top:16px;border-top:1px solid #ece9e2;font-size:12px;line-height:18px;color:#5a5c63;">
{{company.name}}, {{company.city}}. You are receiving this because you have an account with us.
</p>
</td>
</tr>
</table>
</td>
</tr>
</table>Sample data (JSON)
{
"company": {
"name": "Kestrel Foods Pvt Ltd",
"city": "Bengaluru, Karnataka",
"gstin": "29ABCDE1234F1Z5"
},
"requester": "Anita",
"po": {
"number": "#BLR-2026-0421",
"vendor": "Harvest Mills",
"amount": 184000
},
"approve_url": "https://erp.example.com/approvals/BLR-2026-0421"
}